Retention of Documents and Reports
Description of Records | Care of Records | Final Disposition |
---|---|---|
Reports from the synod to the ELCA Church Council Reports from synod staff or about various synod partnerships and activities Publications of the bishop Worship bulletins for synod sponsored events | These are created electronically but used and preserved as paper documents. These documents add to the story of the synod and should be collected in the archives of the synod or region. If not included in synod council minutes, select for inclusion in archives. | Send to the synod or regional archives at the conclusion of the bishop's term of service. |
Synod newsletters News releases and other promotional material Training program material World Wide Website Membership directories (with or without photographs) | When retained exclusively in electronic format, print samples for preservation in the synod or regional archives. | Send samples to the synod or regional archives. |