Retention of Information on Synod Employees
| Disposition of Records | Care of Records | Final Disposition |
|---|---|---|
| Letters of application Letters of call Position description Mobility form Resume Continuing education documentation Honors and clippings | Retain for the tenure of the employee. | Send to the synod or regional archives upon completion of service. |
| Letters of recommendation Background checks Performance appraisal Contracts Health related documents, including worker’s compensation | If the information attests to the employee's fitness to fulfill a responsibility or perform a service, it should be retained for 50 years after completion of service. If the information relates to a possible claim or lawsuit by others involving the employee's conduct or duties, it should be retained in the synod office or under controlled access in the synod or regional archives for 50 years after completion of service. | Shred either upon completion of service or after 50 years, according to guidelines in the "Care of Records" column. |
| Emergency notification forms | Retain while current | Destroy upon completion of service |