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  • ) Official Copy: President and Vice-President’s Offices Retention: End of term, transfer to the University Archives Other Copies: Retention: Course Catalog Revisions, Department Files Contains back-up material used in preparation of general session catalogs. Official Copy: Registrar Retention: 5 years after catalogs printed Other Copies: Retention: Course Content/Information File Provides a description of departmental courses. May include outlines, syllabi, credits, bibliographies, textbook lists, sample