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Revised October 2009 Many of the benefits of employment are determined at least in part by an employee’s length of service. Therefore, the computation of “continuous service” must be accomplished in a fair, consistent, and impartial manner. Continuous service begins with a person’s date of employment in a benefits eligible position and is not broken by leaves of absence so long as an employee returns to work before the expiration of such leaves. Continuous service is also not broken by entry

Authority to fill a vacant or newly created position is obtained by completing a Position Request form and routing it through the appropriate budget head, dean or director, vice president(s), President’s Council and Human Resources. Human Resources will assure that the position has been properly classified and will establish the hiring salary range. Job Vacancy announcements are prepared for all positions in which applications will be accepted. Essential duties of the job will be clearly

Employee Labor Relations The university believes the best interests of its employees are served by direct contact with the university’s management rather than through representation by an outside organization. The university makes every effort to treat employees honestly, equitably, and objectively by developing and administering human resource policies and programs designed to assure fair, consistent, and individual treatment for every employee. By providing these programs, the university

Personnel files for all current employees are maintained within Human Resources. For mutual protection, confidentiality is used when addressing all personnel-related matters. It is important for legal and business purposes that Human Resources maintain current personal information in each employee’s personnel file regarding legal name, home or forwarding address, telephone number, and emergency contact. It is the employee’s responsibility to notify Human Resources of any changes to information

Updated January 2011 Employees with benefits are required to sign up for direct deposit. This is accomplished by completing the form “Authorization Agreement For Automated Deposits.” For current employees wishing to drop, add, or change information, a new form must be completed and submitted to Payroll. It is important to notify Payroll immediately should an emergency such as theft occur prompting a hasty hold on your account. Payments are made directly to the employee’s bank account through

If a fire or other incident that creates an unsafe environment occurs in your building or a fire alarm goes off, leave the area and, if possible, assist others to exit in an orderly manner. Use the nearest safe route and exit. Go to the Emergency Assembly Point (EAP) away from the building. Check in with the Emergency Building Coordinator (EBC) and report to the EBC anyone who is missing from the assembly point. Faculty who are in class at the time of the incident should escort their class to

The university established a Hazard Communication Program that is described in the Occupational Health, Safety and Accident Prevention Manual. The program includes procedures for container labeling, maintaining Material Safety Data Sheets (MSDS), and employee training and information. The university also maintains a Chemical Hygiene Plan for lab safety. The plan for Natural Sciences is available from the Chemical Hygiene Officer.

For stretcher cases (for example, a person who is unconscious or who has suffered an injured back or a heart attack) call 911 and ask for “fire.” Inform them of the nature of the problem. Stay on the line until told otherwise by the Operator. After caring for the victim, call Campus Safety and Information and report the details. For non-stretcher cases (for example, a person who has suffered a hard bump or a sprained ankle), see to it that the person is taken to the nearest medical facility

In case of any emergency go to the nearest telephone and dial ext. 7911 or 535-7911 from your cell phone. If the emergency involves an injured person who is helpless, someone should remain with that person while another leaves the scene to report the emergency. The injured person should not be moved. Identify yourself and the person injured (if possible). Indicate the extension number from which you are calling, the nature of the emergency, and the location of the injured person. Wait on the

To reduce the risk of injury to employees and students, the university prohibits the possession of weapons on campus premises, in university vehicles, at any university-sponsored events off-campus. Prohibited weapons include firearms, knives, or other dangerous devices including, but not limited to: guns, firecrackers or other explosives, hunting weapons, live ammunition, flares, swords, slingshots, pellet guns, paint guns, and bb guns. Employees should check with their supervisors or with